This has been a significant year for the AWANA program at our church. We have been working since the Fall to integrate more and more of the administrative aspect of AWANA onto the computer. Tim has developed a unique AWANA website program for us. The children, leaders and volunteers are all registered on the system. We can move kids from team to team online, track their attendance and easily maintain the general records. All of the check-ins are done on the computer, and we have moved away from much of our former paperwork. It’s been an exciting process.
Not everything is done on the computer.
Our incredible AWANA Admin person retired last year, and all summer I think we were either in shock or denial because NO ONE stepped up to do her job. NO ONE contacted her to talk about the work or the details involved in running admin. NO ONE got her files or did any prep work at all.
“Get me an admin person. Immediately! Yes, I’ll wait.”
“Who Me? I can’t do it, I’m only in the 7th grade.”
Cue panic when September hit and the directors all realized NO ONE was in charge or running the administrative details. After many emails back and forth with the Commander and several LONG, PAINFUL evenings with parents trying to register and pay for the program, we finally got things up and running. As Mrs. T&T Director the last few years, I handled all of Tim’s T&T paperwork and behind the scenes work. This year I quickly realized I was the logical choice to serve as the AWANA administrative secretary. Maybe I knew it all along and was just in deep denial over the summer. Ha.
“Show me that again.”
“Mom, it’s really more fun playing with toys than working on silly AWANA paperwork.”
It has been a year full of trial and error as we’ve transitioned things onto our web site, made mistakes, fed parents cookies and treats as they stood in long lines, had fantastic successes, enjoyed the ease of computerized check-ins and quick changes, etc. I have been so blessed over the years as God has brought me creative, talented, patient admin staff (Love you, Jacque and Sally). This year, I have another wonderful partner in crime administration, and she consistently has my back on the busy AWANA evenings, helps me think about what we modify and change, and calms me down when I’m feeling frantic. Thank you, Krystal!!
As the year is rapidly drawing to a close, I definitely have to say the computer program has turned out fantastic! There are, of course, so many more things I’d like it to do. Thankfully I live with the programmer and can beg/request programming time this summer. Thanks, Tim. You’re my favorite computer guy!!
Today Krystal and I met to work on posters for the different clubs. We have at least six computer-run check in stations for the kids each week. We use a long wall divider as a backdrop for our registration and check in area. At one end are the Sparks (k-2nd grader) and the other end are the T&T’ers (3rd-5th grade). At the beginning of the year I had the names written on large sheets of paper and hung on the divider behind us. After some more brainstorming with Krystal, we came up with a great idea for using colored poster board and individual print outs of the kids’ names. That way we can easily move them around from team to team and kids come and go.
Marco the Cat is so helpful with these projects.
Krystal already has an idea for how we can change the team posters for next year. As I said, she’s wonderful! We are constantly improving and modifying things to make sure they run smoothly and efficiently! Can’t wait. I love serving the kids in this capacity. And I am so grateful to the leadership at our church that encourages innovation, creativity and change (when needed).
Project 365 – Day 96
Kathy
